policies

 

1 Introduction and Purpose

These policies govern the operations of [Your Video Editing Agency Name] (“the Agency”) in India. The purpose is to ensure ethical business conduct, protect both employees and clients, and maintain professional standards.

1.2 Code of Conduct and Ethics

  1. Integrity and Professionalism
    • Employees, freelancers, and contractors must demonstrate honesty, fairness, and respect in all dealings.
    • Bribery, corruption, or any illegal activities are strictly prohibited.
  2. Respect and Non-Discrimination
    • We foster an inclusive environment, free from discrimination based on race, caste, religion, gender, disability, sexual orientation, or any other protected characteristic.
    • Harassment or bullying is not tolerated.
  3. Accuracy and Transparency
    • All team members must provide accurate information about project timelines, pricing, and deliverables.
    • Any conflicts of interest should be disclosed promptly.

1.3 Confidentiality and Data Protection

  1. Non-Disclosure
    • All client materials (video footage, scripts, images, etc.) are confidential.
    • Team members sign a Non-Disclosure Agreement (NDA) to prevent unauthorized sharing of information.
  2. Data Storage and Security
    • We use secure methods (password-protected servers, cloud storage) to safeguard data.
    • We adhere to Indian data privacy laws (e.g., the IT Act) and any other relevant regulations.
  3. Retention and Disposal
    • We may store client assets (raw footage, project files) for a specified period (e.g., 6 months) post-project.
    • After that period, or upon the client’s request, data is securely deleted or returned.

1.4 Health and Safety

  • The Agency is committed to providing a safe work environment, including ergonomic workstations and safe software usage.
  • We comply with all relevant Indian health, safety, and employment regulations.

1.5 Anti-Harassment and Non-Discrimination

  • We maintain a zero-tolerance policy for harassment (physical, verbal, or sexual).
  • Incidents should be reported to management immediately, and appropriate disciplinary action will be taken.

1.6 Social Media and Communication

  • Employees must handle social media and client communications in a professional manner.
  • Sharing or posting client work publicly requires client permission unless otherwise stated in the contract.

1.7 Policy Amendments

  • These Policies may be updated from time to time to meet legal requirements or improve business operations.
  • Any substantial changes will be communicated to all staff and relevant stakeholders.